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CASSELBERRY CITY COMMISSION Minutes of December 9, 2013 — Regular Meeting Page 20 of 24 to the original amount, in accordance with the Code Enforcement Board's recommendation. Motion was seconded by Commissioner Aramendia. Motion carried unanimously by voice vote 5 -0. C. Ci1y Manager Performance Evaluation Summary Staff Presentation: Human Resources Manager Andy Brooks explained that the City Manager's contract provides for an annual performance evaluation and at the October 28, 2013 City Commission meeting the Commission had approved the evaluation form and process to be used and requested a summary of the result. Mr. Brooks further explained that evaluations were completed by each Commissioner and each reviewed his or her evaluation at one -on -one meetings with the City Manager. He stated that he was then provided with the evaluation forms which were used to compile the results being presented tonight. Mr. Brooks explained that the results summary contained two charts, one with the average scores by Commissioners and one with average scores by category. He advised that the average scores by Cornrnissioner received for Mr. Newlon ranged from 5.0, Excellent, which was the highest score, to 4.0, which was Above Standard. He then explained that the second chart provided for average scores for the following categories: Communication; Democratic Responsiveness; Departmental Operations; Fiscal Management; Policy Execution; Professional Skills and Integrity; Relations with City Commission; and Staff Effectiveness. He advised that Mr. Newlon's scores for this portion of.the evaluation ranged from 4.4 to 4.9 which were all Above Standard. Mr. Brooks also noted that in addition to the annual evaluation, the City Manager's contract provided for an annual COLA and /or merit pay increase in an amount determined by the City Commission and this may be an appropriate time to discuss it. He added that copies of the evaluations were available in the Human Resources Division, and he was available to answer any questions. Discussion: A brief discussion ensued in which each of the Commissioners commended Mr. Newlon on his job performance during his first year as City Manager, noting that there had been some difficult issues to deal with. Also discussed was the rate and effective date should a pay increase be agreed upon by the Commission. In response to questions from the Commission, Mr. Newlon advised that his current salary was $125,000, and that the COLA increase which had been approved and budgeted for all City employees was 3 %. Budget Impact: There is no impact to the City Budget. Recommendation: The City Manager recommended review of his performance evaluation summary for FY12 -13. MOTION: Commissioner Aramendia moved to approve a three (3) % percent cost of living adjustment (COLA) for City Manager Randy Newlon, effective January 1, 2014. Motion was seconded by Vice Mayor Hufford. Motion carried unanimously by voice vote 5 -0. Mr. Newlon thanked each of the Commissioners for the feedback provided to him in their evaluations of his performance, and for their generosity in approving the COLA increase for him.