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CASSELBERRY CITY COMMISSION Minutes of April 22, 2013 — Regular Meeting Page 12 of 14 Discussion: Mayor Glancy stated she had checked into the meeting times of other cities in the area and provided the following meeting time information from 17 different cities for the Commission's consideration: City of Longwood — 7:00 p.m.; City of Lake Mary; 7:00 p.m.; City of Oviedo — 6:30 p.m.; City of Altamonte Springs — 7:00 p.m.; City of Winter Springs — 5:15 p.m.; City of Sanford — 7:00 p.m.; City of Ocoee — 7:15; City of Winter Garden — 6:30 pm.; City of Winter Park — 3:30 p.m.; City of Maitland — 6:30 p.m.; City of Edgewater — 6:00 p.m.; City of Deland - 7:00 p.m.; City of Deltona — 6:30 p.m.; City of Edgewood — 6:30 p.m.; City of Eustis— 6:00 p.m.; City of Leesburg— 5:30 p.m.; and City of Tavares— 4:00 p.m. She expressed concerns about the proposed 4:00 p.m. meeting time, stating she felt the community was used to the 7:00 p.m. time and it was more convenient for the community to attend the meetings at that time. She added that she felt a change to 4:00 p.m. would be too extreme. Vice Mayor Solomon stated she had also checked on various other cities' meeting times, and the County met at 9:30 a.m. Mayor Glancy explained she had not included large cities or the County, as those commissions were full -time positions. Vice Mayor Solomon advised she did not have a strong opinion and was fairly neutral on the subject of the meeting time and would go along with what the rest of the Commission felt was an appropriate time. Lengthy discussion ensued regarding whether an earlier time would be more efficient use of staff time and would make the Commission more accessible to the business community. Potential issues with the order of agenda items were also discussed. Commissioner Hufford suggested that citizen comments had been at the end ofthe agenda in the past, and with the time change she felt it would be a good idea to go back to that, so citizens could comment on the items heard earlier in the agenda. She also felt that any time change should be made on a trial basis and re- evaluated in six months. Commissioners Aramendia and Fry were in favor of a 4:00 p.m. meeting time and felt that it was a better time for engaging with business professionals, would make it easier for staff and would be a more efficient use of staff time. Commissioner Fry added that in his experience no matter what time the meetings are, people will attend if there are issues in which they are interested that are being addressed. Additional discussion ensued regarding what kind of public notice would be necessary to make a change to the meeting time. It was suggested that a notice be advertised in the Orlando Sentinel; a notice be posted on the City's website; an email blast be sent out to the recipients of the City's newsletter; an announcement be included on the utility bills; and an announcement be made at any meetings held prior to implementation ofthe new meeting time. Ms. Gardner advised that if the Commission agreed to a meeting time change she would consult with Ms. Reischmann about proper wording for the notice, and would work on proposed options for the order of the agenda. MOTION: Commissioner Aramendia moved to change the meeting time for regular Commission meetings from 7:00 p.m. to 4:00 p.m., with proper notice being given to the public, and commencing on June 10, 2013. Motion was seconded by Commissioner Fry. Motion carried 3 -2 by voice vote (Mayor Glancy and Vice Mayor Solomon dissenting). • Advised that there was a pending legislative bill which would support the City's desire to prohibit smoking in its parks. • Reported that the Plaintiff had moved for a summary judgment in the golf course litigation and that the hearing was set for late May. She advised that the motion was only on the issue of the City's forfeiture rights and not on the legality of the actual restrictions on the use of the golf course.