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CASSELBERRY CITY COMMISSION Minutes of April 8, 2013 — Regular Meeting Page 3 of 17 E1J,�J4[WL4W r fir- M; Ak A. Special Invoice Report Introduction: The Special Invoice Report policy was adopted by the Commission to streamline the financial process for approval of certain invoices, awards of bids, initial contracts and change orders on a project in excess of 5% of the total project. The following item has been reviewed by the affected departments and is being presented for approval: Fisher & Phillips LLP ® City Labor Attorney Services for February 2013 Invoice 422751- 777734 $ 975.00 Budget Impact: Funds for the City Labor Attorney invoice are available in FY 2013 Budget Account No. 001- 0140 - 514.31 -02. Recommendation: The City Manager and staff recommended approval of the Special Invoice Report, as submitted. B. Resolution 13 -2479 — Supplemental Agreement No. 40 to a Continuing Consulting Engineering Services Agreement with CPH, Inc. for Mitigation Compliance Services and Related Budget Amendment #13 -040 "A RESOLUTION OF THE CITY OF CASSELBERRY, FLORIDA, APPROVING AND AUTHORIZING THE EXECUTION OF SUPPLEMENTAL AGREEMENT NO. 40 TO THE CONTINUING SERVICES AGREEMENT WITH CPH, INC. FOR WETLAND MITIGATION SERVICES FOR THE NORTH WINTER PARK DRIVE PROJECT; PROVIDING FOR CONFLICTS, SEVERABILITY AND EFFECTIVE DATE." Introduction: Resolution 13 -2479 approves Supplemental Agreement No. 40 to a Continuing Consulting Engineering Services Agreement with CPH, Inc., to provide mitigation compliance services for the North Winter Park Drive project in an amount not to exceed $11,250, and authorizes the Mayor to execute said document on behalf of the City. Consideration of related Budget Amendment #13 -040 to provide for these services as well as funding for additional tree plantings in the amount of $13,750 is also requested. The total spend that would be appropriated with this budget amendment would be $25,000. Budget Impact: Supplemental Agreement No. 40 is for a cost not to exceed $11,250. In addition, staff is requesting to encumber $13,750 to be used as the budget for corrective actions, for a total cost not to exceed $25,000, as detailed in Budget Amendment #13-040. Staff is proposing to use Road Impact Fee funds to cover this cost. Per city of Casselberry Code of Ordinances Section 67- 14(b)(15), conservation area mitigation associated with improvement to a major road (such as North Winter Park Drive) is an appropriate use of these funds. Budget Amendment #13 -040 is necessary to establish the use of these funds for the purpose of this project.