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CASSELBERRY CITY COMMISSION Minutes of March 12, 2012 — Regular Meeting Page 12 of 16 No items were scheduled on this agenda. A. Resolution 12 -2354 — Supplemental Agreement No. 1 to the Cooperative Purchase Agreement with Wilbur Smith Associates for Construction Engineering Inspection Services and Related Budget Amendment #12 -030 The City Clerk read Resolution 12 -2354 by title as follows: "A RESOLUTION OF THE CITY COMMISSION OF TH ECITY OF CASSELBERRY, FLORIDA, APPROVING AND AUTHORIZING THE EXECUTION OF SUPPLEMENTAL AGREEMENT NO. 1 TO THE COOPERATIVE PURCHASE AGREEMENT BETWEEN WILBUR SMITH ASSOCIATES AND THE CITY OF CASSELBERRY FOR CONSTRUCTION ENGINEERING INSPECTION SERVICES RELATED TO THE NORTH WINTER PARK DRIVE PARSE II PROJECT; PROVIDING FOR CONFLICTS, SEVERABILITY, AND EFFECTIVE DATE." Staff Presentation: Mr. Marty Pawlikowski, Special Projects Coordinator, stated Resolution 12 -2354 provides for Supplemental Agreement No. 1 to a Cooperative Purchase Agreement with Wilbur Smith Associates in the amount of $173,803.04 for additional construction engineering inspection (CEI) services associated with the City's North Winter Park Drive — Phase II Project. Consideration of related Budget Amendment #12 -030 was also requested. Budget Impact: Budget Amendment #12 -030 is necessary to cover the costs associated with Supplemental Agreement No. 1 in the amount of $137,803.04. Funds will be provided through a transfer from the General Fund Contingency Reserve account no. 001- 0190 - 519 - 58.00. It maybe possible in the future for FDOT to reimburse the City for these expenses. If so, the General Fund will be repaid. BA #12 -030: Explanation of Request: This item seeks approval to provide funding for the Supplemental Agreement No. 1 with Wilbur Smith for additional CEI services for the North Winter Park Drive Phase 11 Project ( #PW 1005) in the amount of $137,803. Due to extenuating circumstances, the City and Wilbur Smith Associates have been required to provide exhaustive efforts translating into billable hours insuring the contractor (Central Florida Environmental Corp.) complies with the requirements of the contract and Federal /State reporting. Purchase Order no. 64295, originally for $199,473, will need to increase by $137,803 for a total of $337,276 for additional construction engineering inspection services from Wilbur Smith Associates. The necessary additional cost will be funded through a transfer from the General Fund. The transfer will be made possible by a reduction to the Contingency Reserve. It may become possible for FDOT to authorize reimbursement for this additional expense. If so, the General Fund will be reimbursed. ,