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CASS1;LBi'JRRY CITY COMMISSION Minutes of February 27, 2012 -Regular Meeting Page 3 of 12 Budget Impact: Funds for Change Order No. 2 are available in Stormwater Utility Account No. ll 0- 0740-539.67-84. Recommendation: The Interim City Manager and staff recommended approval ofthe Special Invoice Report. B. Resolution 12-2346 - subrecipient A>;reement for the FY 2011 Assistance to Firefi>;hters Grant Award and Related Budget Amendment # 12-026 "A RESOLUTION OF THE CITY OF CASSELBERRY, FLORIDA, AUTHORISING THE EXECUTION OF A SUBRECIPIENT AGREEMENT BETWEEN THE CITIES OF CASSELBERRY, LAKE MARY, LONGWOOD, OVIEDO, AND SANFORD FOR THE REGIONAL GRANT AWARD FROM THE 2011 ASSISTANCE TO FII2EFIGHTERS GRANT FOR RADIO EQUIPMENT; PROVIDING FOR CONFLICTS, SEVERABILITY AND AN EFFECTIVE DATE." Introduction: Resolution 12-2346 provides for approval of a subrecipient agreement between the cities of Casselberfy, Longwood, Lake Maly, Oviedo and Sanford for the FY 2011 Assistance to Firefighters Regional Grant award in the amount of $776,881 for the purchase of fire department radio equipment. Consideration of related Budget Amendment #12-026 is also requested. Budget Impact: Of the total awarded amount, Casselberry's equipment purchases will total $329,052, to be paid far• with Grant proceeds of $270,210 and a 20% City match of $58,842. The match will be fimded from sufficient reselves that have accumulated fi•om the surplus sale of vehicles at auction and are available iti the Fii•e Rescue Division's account no. 302-0310-522.67.35, Machinery & Equipment via Budget Amendment #12-026. BA # 12-026: Explanation of Request: This item seeks City Commission approval to recognize grant revenue from the U.S. Department of Homeland Security's 2011 Assistance to Firefighters Grant (AFG) program. The City of Casselberry Fire Department, applying on behalf of the cities of Longwood, Lake Maly, Oviedo and Sanford (subrecipients) was awarded $776,881 to fund equipment purchase of new digital fire rescue portable and mobile radios (Federal Grant #EMW-2011-FR-00007). As the lead applicant and pass through entity, the City of Casselbeny and the four subrecipients have entered into a subrecipient agreement (Resolution 12-2346) which establishes terms to meet federal grant compliance and the City's grant procedures and auditing additional requirements as a result of the grant. The approved project cost is $971,101; the Federal shale is $776,881 (80%); the cities' 20%match is $194,220 (Project#AFGl 1). Ofthe total grantaward, Casselbeny's equipment purchases will total $329,052 funded by a 20% City match of $58,842 ($274,210 in federal grant award). This amendment will recognize the City's portion of the allocated gl•ant revenue and increase the Fire Rescue Division's Machinery & Equipment expense account. Account Number Account Descl•iption Amount INCREASE: 302-0000-331.20-00 Federal Grant/AFG $274,210 302-0000-389.90-00 Other Non-Operating Sources $ 58,842