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CASSELBERRY CITY COMMISSION Minutes of January 30, 2012 — Special Meeting Page 2 of 6 3. APPROVAL OF BUDGET AMENDMENT NO. 12-023 & ACCEPTANCE , Presentation: City Attorney Catherine Reischmann reminded the Commission that at the last meeting the Commission had directed her to meet with the City Manager and negotiate a mutually agreeable resignation pursuant to her contract. She advised that the agreement and the related budget amendment, which were in accordance with Ms. Lipscomb's contract, were contained in the Commissioners' packets for their review. Ms. Reischmann further advised that for the purposes of Commission action, there would need to be a motion for approval of the budget amendment and a separate motion to accept the letter of resignation, both of which were in accordance with Ms. Lipscomb's employment agreement. Budget Impact: The City Manager's severance and salary adjustment for the Interim City Manager will cause a budget deficit of $115,726 in the Administration Division, making it necessary to draw funding from the Non Departmental Contingency Reserve. Explanation of Request: This item seeks City Commission approval to provide funding for the un- budgeted costs associated with the separation of the City Manager and the placement of an Interim city Manager. At the City Commission meeting held on Monday, January 23, 2012, the Commissioners determined that a change in leadership for the City was desired and the City Manager was asked to negotiate a separation agreement. The Commission also selected the Finance Director to be the Interim City Manager until further notice. The City Manager's severance and salary adjustments for the Interim City Manager will cause a budget deficit of $115,726 in the Administration Division making it necessary to draw funding from the Non Departmental Contingency Reserve. The amendment will afford the ability to pay -out earned wages to the date of separation accrued vacation and sick leave, severance of 26 weeks consistent with the departing City Manager's employment agreement and all required employment tax and benefit costs. It also anticipates the possibility to pay future unemployment claims. BA #12-023 Account Number Account Description Amount Increase: 001 - 0120 - 512.11 -00 Executive Salaries $ 93,411 001- 0120 - 512.12 -18 Travel Allowance <$ 3,760> 001 - 0120 - 512.12 -19 Cell Phone Allowance <$ 667> 001- 0120 - 512.21 -00 FICA Taxes $ 5,750 001 - 0120 - 512.22 -06 ICMA 401 Pension Plan $ 14,061 001- 0120 - 512.23 -00 Health Insurance <$ 110> 001- 0120 - 512.23 -01 Disability Insurance <$ 146> 001 - 0120 - 512.23 -03 Life Insurance <$ 308> 001 - 0120 - 512.24 -00 Workers' Comp $ 42 001 - 0120 - 512.25 -00 Unemployment Compensation $ 9,179 001- 0120- 512.26 -00 Deferred Comp Match <$ 1,726>