09-2102 Amending City Commission Agenda & Meeting Policies

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EXHIBIT A City Commission Meeting Rules and Procedures Adopted December 14, 2009 Regular Meeting Agenda Preparation. 1. The City Manager will assemble and prepare a draft agenda from the issues submitted, and forward the draft agenda to the Mayor prior to the end of the work day on the Tuesday immediately preceding a meeting. The Mayor will then review the agenda to ensure items previously requested publicly by the City Commission are included. 2. The final agenda will then be prepared, available, and posted in accordance with State Statutes by the City Clerlc. Any additions to the agenda after posting shall be presented to the City Commission for review and approval as far in advance of the meeting as possible. Such items shall be primarily limited to subjects which are time-sensitive in nature which cannot be postponed to the next regular City Commission meeting. 3. Clerical errors (such as misspelled words, incorrect account numbers, etc.) which are minor in nature and easily corrected by staff should be presented to the City Clerlc, or the City Manager in advance of the meeting time so as to be corrected prior to the meeting. A correction memo (or pages) will be prepared and distributed to the Commission prior to the time of the meeting for their consideration. Commission Meetings. 1. Regular meetings of the City Commission shall commence at 7:00 p.m. unless an alternative time has been designated by Public Notice. 2. The City Commission shall vote at 9:30 p.m. whether the agenda will be modified in light of the time remaining. 3. Special meetings and Workshops of the City Commission shall commence at the specific time designated by the Public Notice. 4. The parliamentary procedures adopted initially via Resolution 06-1703 (or as amended and supplemented afterward) shall be utilized at all City Commission meetings. 5. Decorum. a. Public meetings are held to conduct City business in the view of the Public. The public's right to be present at the public meeting does not give the public the right to interfere with the decision making process, disrupt the meeting, or to act as more than spectators. Public input and participation is encouraged during the Citizens' Comments portion of the agenda.