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<br />CASSELBERRY CITY COMMISSION <br />Minutes of November 9, 2009- Regular Meeting <br />Page 3 ofl5 <br /> <br />8. CONSENT AGENDA <br /> <br />A. Special Invoice Report <br /> <br />Introduction: The Special Invoice Report policy was adopted by the Commission to streamlinethe financial <br />process for approval of celiain invoices, awards of bids, initial contracts and change orders on a project in <br />excess of 5% of the total project. The following items have been reviewed by the affected departments and are <br />being presented for approval: <br /> <br />Brown, Gat'ganese, Weiss & D' Agresta, P.A. <br />. City Attorney Services for October2009 <br />Invoice No. 36066 <br /> <br />$10,782.35 <br /> <br />B. Resolution 09-2093 - Lease Agreement with Ricoh Business Solutions for Printing <br />and Copy Equipment Including Maintenance and Related Budget Amendment # 1 0- <br />005 <br /> <br />"A RESOLUTION OF THE CITY OF CASSELBERRY, FLORIDA, AUTHORIZING THE <br />EXECUTION OF A LEASE AGREEMENT WITH RICOH BUSINESS SOLUTIONS FOR <br />PRINTING AND COPYING EQUIPMENT; PROVIDING FOR CONFLICTS, SEVERABILITY, <br />AND EFFECTIVE DATE." <br /> <br />Introduction: Resolution 09-2093 provides for a lease agreement with Ricoh Business Solutions for the <br />replacement of the City's current printing and copy equipment, including associated maintenance suppiDr <br /> <br />Budget Impact: The impact to the budget is approximately $81 ,000 annually. The lease agreement with <br />Ricoh Business Solutions will result in a yearly savings of approximately $511.56. There will be additional <br />savings recognized from the operational efficiencies of reduced equipment not included in the calculations. <br />The new lease payments will be paid against the existing budgets established for the machines coming out of <br />service. Budget Amendment # 1 0-005 will recognize the revenue of$91 ,000 from Ricoh Business Solutions to <br />pay for the buyout of the terminated leases ancCstablish a budget to pay the residual obligations in an equal <br />amount on the leases that are to be terminated. <br /> <br />BA #10-005 <br /> <br />Explanation of Request: Amend budget to recognize funds contributed by Ricoh Business Solutions to <br />facilitate the replacement of City Copy and printing equipment and to be used to buyout long term leases <br />currently being paid to Bank of America Leasing. <br /> <br />Account Number Account Description Amount <br />INCREASE: <br />001-0000-369.3 0-00 Miscellaneous Income-Other $91,000 <br />INCREASE: <br />001-0000-519.44-02 Rentals and Leases-Other $91,000 <br />