Laserfiche WebLink
CASSI;LBTJRRY CITP COMMISSION <br />Minutes of January 10, 2011-Regular Meeting <br />Page 6 of 21 <br />Regarding the Use of Tobacco Products foi• separate discussion and <br />consideration. Motion was seconded by Commissioner Hufford. <br />Motion carried unanimously by voice vote 5 - 0. <br />E. Purchase of Laserfiche Version 8 Software Ups?rade and Related Equipment and <br />Budget Amendment #11-010 <br />Introduction: Consideration to purchase an upgrade to the existing Laserfiche 7 software system consisting of <br />software version 8 (Laserfiche Avantic), seven (7) additional fiill read/write and eleven (11) additional read <br />only user licenses, additional software maintenance, employee training, and a Del EqualLogic PS4000X <br />Storage Area Network device in the total amount of $61,472.99 is requested. Consideration of related Budget <br />Amendment #11-010 in the amount of $25,350 is also requested. <br />Budget Impact: Funding for the project exists in the current fiscal year Budget. The Human Resources <br />budget will cover the estimated expense of $ 8,3 78 for training of personnel. The Information Systems budget <br />will cover the software upgrade purchase of $22,045, additional software maintenance costs for Finance, <br />Community Development and Utilities of an additional $5,700 for the year, and the Storage Area Network <br />device of $25,349.99. However, because the Storage Area Network device is a capital outlay item, Budget <br />Amendment #11-010 in the amount of $25,350 is necessary to transfer fiords from the Information Systems <br />Repairs and Maintenance account to Capital Outlay. <br />BA# 11-010: <br />Explanation of Request: Purchase of required Storage Area Network device, Dell EqualLogic PS400X, for <br />Laserfiche upgrade project. <br />Account Numbel• Account Description Amount <br />INCREASE: <br />001-0151-513.67-O1 Capital Outlay $25,350 <br />DECREASE: <br />001-0151-513.46-00 Repairs and Maintenance $25,350 <br />Recommendation: The City Manager and the City Clerk recommended approval for the purchase of the <br />Laserfiche software upgrade and additional maurtenance, additional Laserfiche licensing, user paining, and the <br />Storage Area Network device in the total amount of $61,472.99. <br />Discussion: Commissioner Hufford inquired if the requested upgrades were to allow for audio streaming of <br />Commission meetings over the Internet. The City Clerk explained that the upgrade to Laselfiche 8, additional <br />licenses, training for all users, and storage will work in conjunction with each other to provide users from all <br />departments access to the Laserfiche records management system. The additional storage necessaryto support <br />the upgrade project will also offer the ability to make the digital audio recordings of the City Commission <br />meetings available within one to three business days after the meeting occurs, if that access is desired by the <br />City Commission. Commissioner Doerner spoke in support of providing access to the digital audio recordings <br />