CC Minutes 12/08/2008 - Laserfiche WebLink

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CASSELBERRY CITY COMMISSION Miootes of December S, 200S - Regular Meeting Page 11 of24 The allocation of days per event may be fluid to allow three day events. This approval is requested to cover a four year period, the same as the previous approval. Budget Impact: This item has no impact on the budget. Recommendation: The City Manager and the Community Development Director recommended approval of the request by Superior Hobbies for additional special events and special event days based on the following conditions of approval: 1. The number of special events conducted at Market Square Shopping Center may not exceed 12 events and 24 days for each year during the next four years without obtaining an additional waiver from the City Commission. This waiver shall expire on December 8, 2012. 2. A special event permit will be voided by staff should an event be cancelled due to weather, acts of God, strikes or labor disputes, or other related reasons. The cancellation shall be reported to the Community Development Department on the first business day for the City following the cancellation of the event. 3. The special events at the Market Square property shall be conducted based on the scope provided in Exhibit A, Attorney Sam Mackie Letter dated October 29, 2008, which Is attached to and made a part of these minutes. 4. The special events shall be allocated to Superior Hobbies. If Superior Hobbies does not utilize all 12 special events, the property owner has the rightto allocate the remaining events to tenants within the Market Square Shopping Center. 5. Events sponsored by Superior Hobbies or any other hobby event shall be conducted from dawn to dusk on the same calendar day. 6. The layout for mode car racing events shall be aligned perpendicular to SR 436 and shall block no more than one travel lane within the parking lot. 7. High- visibility equipment (i.e. cones, reflective tape) shall always be used to define the location of any event conducted within the parking lot to protect the event and participants form moving vehicles. 8. This waiver shall be in effect for no more than four calendar years form the date of its approval. Any additional waivers will require a new request. 9. This approval shall, in no way, preclude the City's right to withdraw the waiver at any time if, in the City's sole opinion, there is sufficient evidence that the safety of any participant, spectator, or customer of a special event or any other pedestrian or vehicle operator at the Market Square Shopping Center is, or has been, compromised as a result of the event. 10. As per City Code Section 14-44, the applicant for the special event, shall provide the City of Casselberry with a hold harmless agreement, in a form acceptable to the City Attorney, exonerating the City from any and all liability that may occur as a result of special events occurring on his property.