CC Minutes 03/18/2008 Joint Workshop with Charter Review Advisory Committee

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CASSELBERRY CITY COMMISSION & CHARTER REVIEW ADVISORY COMMITTEE Minute. of March 18, 2008 - Joint Workshop Page 8 of 13 SubmissloD of Budget aDd Budget Message On or before the I" day of August of each year, the city manager shall submit to the City Commission a budget for the ensuing fiscal year and an accompanying message. The city manager's message shall explain the budget both in fiscal terms and in terms of the work programs, linking those programs to organizational goals and community priorities. It shall outline the proposed financial policies of the city for the ensuing fiscal year and the impact ofthose policies on future years. It shall describe the important features ofthe budget, indicate any major changes from the current year in financial policies, expenditures, and revenues together with the reasons for such changes, summarize the city's debt position, including factors affecting the ability to raise resources through debt issues, and include such other material as the city manager deems desirable. Sec. 51. Treasurer Delete this section because the finance director and city manager should have the responsibility for maintaining all accounts. Sec. 52. Withdrawals Delete this section eliminating the need for the City Commission to approve every check and to be consistent with deletion of Section 51. Ms. Crotty stated the Committee recommended the inclusion of this new section to direct the Commission to adopt an ordinance that will establish the procedures and controls for implementation of the budget. It also clearly gives fiduciary responsibility for the City to the City Commission. Add new section AdmiDlstratloD aDd FlduciDry Oversight of the Budget. The City Commission shall provide by ordinance the procedures for administration and fiduciary oversight of the budget. Article XI. Miscellaneous Provisions Ms. Crotty stated the Committee recommended that Section 64 be deleted from the Charter. Ms. Crotty clarified that this recommendation was not a statement in opposition to the establishment of such a board in the City, rather it reflects the Committee's position relating to the inappropriateness of inclusion of the Civil Service Board in the City Charter. Sec. 64. CreatloD of a Civil Service Board Delete this section from the charter. Ms. Crotty stated this section is currently not the City Charter, but is part of the City Code of Ordinances. The Committee recommended that it be included in the City Charter. Add new section entitled IDltlatlve aDd CltizeD RefereDdum. (a) GeDeraI Authority for IDltlatlve aDd CltizeD RefereDdum (1) IDltlatlve. The registered voters of the city shall have power to propose ordinances to the Commission and, if the Commission fails to adopt an ordinance so proposed without any change in substance, to adopt or reject it at a city election, but such power shall not extend to