04-1468 Vehicle Use Policy - Laserfiche WebLink

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b) At the recommendation of a Department Director, the City Manager may approve a $25 per month allowance for the employee to cover the costs of vehicle incidenta)s under the following conditions: The Department Director's recommendation will be based on the frequency of travel and distance of travel by the employee on City business. The Department Director will be responsible for providing the employee a copy of this policy. ii. Employee is responsible for carrying adequate insurance. The City does not assume any damage or loss to the employee's vehicle. iii. The employee will be responsible for all incidental costs (tolls, parking, gas, automobile maintenance, etc.) except for driving and parking own car to the airport or train station when it is part of approved City-related travel iv. The allowance is taxable. 11) VEHICLE ALLOWANCE CRITERIA a) City policies provide for vehicle allowances in lieu of City vehicle assignments. The allowance takes into consideration the customary use of a vehicle and expenses incidental to the operation, maintenance, and ownership of a vehicle. The City Manager will have the authority to consider and grant vehicles allowancesr-in accordance with budget restriction to those who qualify for said allowance, !n =cccrd=nc~ ':;[th rcd!'c~ ¢estrietieRc~, for continuous users. T~.~ ,.....,; .......... ~:.,~ ...... ; ....... ~,,. ,~.,,.,o o ..... ,,~ ,-,, ,~.~ o.~ ~. ....... ~ .....* c'~*'''~ c' '"~' .......... Ann miles ........ p ......... h, b'-'c!ncss he,.'rc. An employee who continuously uses his privately-owned vehicle on behalf of City business may be authorized by the City Manaqer to receive a vehicle allowance from $75 to $250 based on 24-hour assiqnment criteria and number of miles the employee drives continuously on behalf of the City. The number of miles considered will exclude miles driven to and from work from the employee's residence durinq normal business hours, -r~.,. ,~ .... ... ,.,,*~ .........., .~.v . ~.";"', ...~ ....... ..... ha .... "~'~ ~."";~ .......... ~ *;~ -,"",v ......... ..-, ,~ ~,~ .-..e°='~ .~'"". b) It will be the employee's responsibility to report any vehicle allowance in accordance with Internal Revenue Service regulations. c) Authorization for the monthly vehicle allowance negates the use of a City vehicle for any iocal travel by the employee for official City business, except in unusual or unique circumstances approved by the City Manager, d) Any employee receiving a vehicle allowance may not utilize fuel and services from a City facility, e) Employees must maintain his/her own insurance policies in full force and effect at these minimum levels required by State law. 8