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CASSELBERRY CITY COMMISSION Minutes of January 22, 2007 ~ Regular Meeting Page 4 of 19 Budget Impact: The cost associated with the contract is incorporated into the budget and is available in the Parks & Recreation account #001-0410-572.46. The account balance after deducting the contract will be $73,470.00. Recommendation: The Interim City Manager, the Interim Finance Director, and the Parks & Recreation Director recommended approval of Resolution 07-1751, as presented. MOTION: Vice Mayor Doerner moved to approve Resolution 07- 1751, as presented. Motion was seconded by Commissioner Hufford. Motion carried unanimously by voice vote 5 - O. B. RESOLUTION 07-1752 - CONTRACTUAL AGREEMENT WITH APEC. INC. FOR THE CONSTRUCTION OF THE TRIPLET LAKE DRIVE AND U.S. HIGHWAY 17-92 INTERSECTION IMPROVEMENTS PROJECT The City Clerk read Resolution 07-1752 by title as follows: "A RESOLUTION OF THE CITY OF CASSELBERRY, FLORIDA, AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN APEC, INC., AND THE CITY OF CASSELBERRY FOR THE CONSTRUCTION OF THE TRIPLET LAKE DRIVE AND U.S. HIGHWAY 17-92 INTERSECTION IMPROVEMENTS PROJECT; PROVIDING FOR CONFLICTS, SEVERABILITY, AND EFFECTIVE DATE." Staff Report: Mr. Ed Torres, Public Works Director, stated Resolution 07-1752 provides for award of bid to the lowest responsive bidder, APEC, Inc. for the Triplet Lake Drive and U.S. Highway 17-92 Intersection Improvements Project in the amount of $2,887,321.00. Four (4) bids were received. The construction duration to complete this project is estimated to be ten (10) to eleven (II) months. Two elements of the proposed project were not included in the bid package. Those elements were the signalization infrastructure improvements and the decorative street lighting throughout the project corridor. Both elements are planned to be separately contracted and coordinated through Seminole County Government Traffic Engineering and Progress Energy Florida, Inc., respectively. Budget Impact: Funds to cover the actual project cost of construction, $2,887,32.00 are budgeted and available ($2,000,000.00) in the Capital Improvement Fund - Local Option Gas Tax (LOGT) #109-0710- 541.63.43 and ($887,321.00) in the Capital Improvement Fund - Infrastructure Surtax Fund #114-0710- 541.63.43. It is anticipated that a budget transfer will be completed in the near future to clearly detail and assign these project monies, per line item, per Capital Improvement Fund. Mr. Mark Glover, Interim Finance Director, came forward at the request of the City Manager, and distributed an inter-office memorandum with attachments dated January 22, 2007 to the City Commission. The subject inter-office memorandum pertained to fund balance analysis for the Triplet Lake Drive and U.S. Highway 17-92 Intersection Improvements Project and vehicle purchases scheduled for consideration later on the agenda. A copy of the subject memorandum with attachments is attached to and made a part ofthese minutes. Mr. Glover explained that after analysis of the Infrastructure Surtax Fund, in order to fund in Fiscal Year