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<br />CONTRACTUAL SERVICES <br />Page 6 of 16 <br /> <br />otherwise stated in the Supplemental Agreements. The progress report <br />shall be accompanied by an appropriate invoice. <br /> <br />C. The bills for any travel expenses, when authorized by the City's Director of <br />Public Works, shall be submitted in accordance with Section 112.061, <br />Florida Statutes. <br /> <br />D. Records of costs incurred under terms of this Agreement shall be <br />maintained and made available upon request to the City at all times during <br />the period of this Agreement and for three years after final payment for <br />the work pursuant to this Agreement is made. Copies of these documents <br />and records shall be furnished to the City upon request. <br /> <br />E. Records of costs incurred includes the Consultant's general accounting <br />records and the project records, together with supporting documents and <br />records, of the Consultant and all subconsultants performing work on the <br />project, and all other records of the Consultant and subconsultants <br />considered necessary by the City for a proper audit of project costs. <br /> <br />F. The general cost principles and procedures for the negotiation and <br />administration, and the determination or allowance of costs under this <br />Agreement shall be as set forth in the Code of Federal Regulations, Titles <br />23, 48, 49, Rule Chapter 14-75, Florida Administrative Code, and other <br />pertinent Federal, State and City Regulations, as applicable, with the <br />understanding that there is no conflict between State regulations and <br />Federal regulations in that the more restrictive of the applicable <br />regulations will govern. <br /> <br />G The Consultant should be aware of the following time frames: Upon <br />receipt, the City has five (5) working days to inspect and approve the <br />report, plans or specifications unless the Supplemental Agreement <br />specifies otherwise. <br /> <br />H. If a payment is not available within 40 days, a separate interest penalty at <br />a rate established pursuant to Section 215.422, Florida Statutes, will be <br />due and payable, in addition to the invoice amount, to the Consultant. <br />Interest penalties of less than one (1) dollar will not be enforced unless <br />the Consultant requests payment. Invoices which have to be returned to a <br />Consultant because of Consultant preparation errors will result in a delay <br />in the payment. The invoice payment requirements do not start until a <br />properly completed invoice is provided to the City. <br /> <br />I. Except for issues arising from contract indemnification provisions, the City <br />shall have the right to retain out of any payment due the Consultant under <br />this Agreement an amount sufficient to satisfy any amount due and owing <br />to the City by the Consultant on any other Agreement between the <br /> <br />IICh.jeffersonlutll$\Consul1anl AgreementsIDRMP Continuing Services Agreement.doc <br />