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<br />Purchasing Policy and Procedures <br /> <br />General Provisions <br /> <br />l. Intent: The City Commission recognizes that fair and open competition is a basic tenant of <br />public procurement; that such competition reduces the appearance and opportunity for <br />favoritism and inspires public confidence that contracts are awarded equitably and <br />economically; and that documentation of the acts taken and effective monitoring mechanisms <br />are important means of curbing any improprieties and establishing public confidence in the <br />process by which comodities and contractual services are processed. The purchase of all <br />comodities and services will be in accordance with City policy, codes, regulations and all <br />applicable State Statutes. <br /> <br />2. Orl!anization: The City Manager has the ultimate responsibility to ensure that the <br />procurement of comodities and services are in compliance with City policy, codes, <br />regulations and State Statutes and that funds bave been appropriated. <br /> <br />2.1 The City has delegated tbe conduct of purcbasing to a Purchasing Agent who is to <br />oversee and maintain Central Purchasing. <br /> <br />2.2 The Purcbasing Agent reports to the Finance Director. The Finance Director has full <br />purcbasing authority. <br /> <br />2.3 The Purchasing Agent administers the purchasing functions necessary to procure and <br />account for the comodities and services to support City activities in accordance witb <br />applicable laws, regulations, approved budgetary funds, established policy and <br />procedures. <br /> <br />2.4 The purchase of all comodities or services requires a purchase order signed by the <br />City's Purchasing Agent. <br /> <br />Definitions <br /> <br />1. Bid: A formal written price offer by a vendor to the City to furnish specific comodities or <br />services in response to an Invitation for Bids. <br /> <br />2. Bid A ward: A contract and/or purcbase order to tbe selected vendor to provide specific <br />comodities and/or services to tbe City for whicb funds have been appropriated by the City <br />of Casselberry Commission. <br /> <br />3. Al!reement: The written agreement between tbe City of Casselberry and vendor covering <br />the work to be performed; other contract documents are incorporated into or referenced in <br />the agreement and made a part thereof as provided therein. <br /> <br />4. Quotation Any oral or written informal offer by a vendor to the City to furnish specific <br />comodities and/or services at a stated price. <br /> <br />2 <br />