CC Minutes 03/14/2005 - Laserfiche WebLink

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CASSELBERRY CITV COMMISSION Minutes of March 14, 2005 - Regular Meeting Page 3 of 19 Discussion on Motion: Mayor Goff stated it was brought to his attention that an error was made during the verbal tabulation of votes for the Board of Adjustment appointments at the February 28,2005 meeting. The minutes of the meeting reflect the correct vote count of 2 votes each for Mr. Bowman and Mr. VanMeter. The tie vote count should have resulted in another vote being taken to break the tie, but the incorrect verbal tally given indicated Mr. Bowman had one more vote than Mr. VanMeter and he was appointed to the Board of Adjustment. Commission consensus was to have Mr. Bowman remain on the Board of Adjustment rather than revote on the matter. Mayor Goff stated he would send an apology letter to Mr. VanMeter for vote count error on behalf of the City Commission. Motion carried unanimously by voice vote. D. E-Mail Newsletter Contract with F@n Mail, Inc. Commission Discussion: Commissioner Cook stated she was opposed to this contract when it was originally submitted at no cost and voiced concerns about the necessity ofthe service. Commissioner Cook inquired if staff could provide the service internally. Mr. Clifton stated it would be more cost effective to have this service provided by an outside source rather than trying to maintain the mailing list internally. Discussion ensued regarding the necessity of the email newsletter and the actual services provided by F@n Mail. Mr. Clifton stated staff would research the technical costs associated with the City providing the service internally and provide that information to the City Commission. Commissioner Cook stated she still had concerns with the necessity ofthe service since it only provides information that is already available on the website. MOTION: Commissioner Hufford moved to approve the E-Mail Newsletter Contract with F@n Mail, Inc. in the amount of $1,600.00 as presented. Motion was seconded by Commissioner Doerner. Motion carried 4 - 1 (Commissioner Cook dissenting) by voice vote. E. Renewal of the Generator Maintenance Contract - Alternate Power Solutions Commission Discussion: Commissioner Cook requested a clarification regarding why the contract was still covering maintenance for the generator for the old fire station 21 next to City Hall. Mr. Segreto stated the existing generator will be utilized for the Public Works Administrative building. MOTION: Commissioner Cook moved to approve the renewal of the generator maintenance contract with Alternate Power Solntions in the amount of $9,005.00 as presented. Motion was seconded by Commissioner Doerner. Motion carried unanimously by voice vote.