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City of Casselberry <br />Procurement Policy <br />Effective: September 11,2023 <br />TABLE OF CONTENTS <br />SECTION I.GENERALPROVISIONS..................................................................................................4 <br />1.0AUTHORITYANDPURPOSE......................................................................................................4 <br />1.1APPLICABILITYANDEXCLUSIONS.........................................................................................4 <br />1.2SEVERABILITY.............................................................................................................................6 <br />1.3WAIVEROFREQUIREMENTS....................................................................................................6 <br />1.4CHANGES IN LAWSANDREGULATIONS...............................................................................7 <br />1.5REQUIREMENT OFGOODFAITH..............................................................................................7 <br />1.6CONFIDENTIALINFORMATION...............................................................................................7 <br />1.7ELECTRONIC SIGNATURES AND SIGNATURE STAMPS…………………………………..7 <br />SECTION II. ETHICS INPUBLIC CONTRACTING..........................................................................8 <br />2.0STANDARDSOFCONDUCT........................................................................................................8 <br />2.1CONFLICTOFINTEREST............................................................................................................8 <br />2.2CONEOFSILENCE.......................................................................................................................9 <br />2.3PROHIBITION AGAINSTCONTINGENTFEES.......................................................................10 <br />2.4UNAUTHORIZEDPURCHASESPROHIBITED........................................................................10 <br />SECTION III. PROCUREMENT ORGANIZATIONANDAUTHORITY......................................11 <br />3.0CREATIONOFTHEPROCUREMENTANDCONTRACTMANAGEMENTDIVISION.......11 <br />3.1OPERATIONAL PROCEDURESANDROLES..........................................................................11 <br />3.2PROCUREMENTAUTHORITY..................................................................................................11 <br />SECTIONIV. SPECIFICATIONS........................................................................................................15 <br />4.0MAXIMUMPRACTICABLECOMPETITION...........................................................................15 <br />4.1SPECIFICATIONSPREPAREDBYOTHERTHANCITYPERSONNEL................................15 <br />4.2QUALIFIEDPRODUCTSLIST...................................................................................................15 <br />4.3BRANDNAMESPECIFICATION...............................................................................................15 <br />4.4STANDARDIZATION..................................................................................................................16 <br />SECTION V.PROCUREMENTADMINISTRATION.......................................................................17 <br />5.0METHODS OFSOURCESELECTION.......................................................................................17 <br />5.1FORMALSOLICITATIONS........................................................................................................17 <br />5.2SMALLPURCHASES..................................................................................................................18 <br />5.3COOPERATIVE PURCHASINGANDPIGGYBACKING.........................................................19 <br />5.4SINGLE AND SOLESOURCEPROCUREMENT......................................................................19 <br />5.5EMERGENCYPROCUREMENTS..............................................................................................20 <br />5.6SECURITYRELATEDPURCHASES.........................................................................................20 <br />5.7OWNER DIRECTPURCHASEPROGRAM...............................................................................20 <br />5.8PURCHASINGCARDPROGRAM..............................................................................................21 <br />5.9DIRECTPAYMENT.....................................................................................................................21 <br />5.10PURCHASE OFUSEDEQUIPMENT..........................................................................................22 <br />5.11AWARD,CANCELLATIONORREJECTIONOFSOLICITATIONS.......................................22 <br />5.12RESPONSIBILITYOFBIDDERS................................................................................................23 <br />5.13INSURANCE, BONDS ANDSECURITYREQUIREMENTS....................................................23 <br />SECTIONVI. CONTRACTS.................................................................................................................25 <br />6.0TYPESOFCONTRACTS.............................................................................................................25 <br />6.1CONTRACTCLAUSES...............................................................................................................25 <br />Page 2 <br /> <br />