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8. Payment.
<br />a. Pavinent-Progess. Subject to the terms and conditions established by the Agreement, the pricing per deliverable
<br />established by the Grant Work Plan, and the billing procedures established by Department, Department agrees
<br />to pay Grantee for services rendered in accordance with Section 215.422, Florida Statutes (F.S,).
<br />b. Taxes. The Department is exempted from payment of State sales, use taxes and Federal excise taxes. The Grantee,
<br />however, shall not be exempted ft-om paying any taxes that it is subject to, including State sales and use taxes, or
<br />for payment by Grantee to suppliers for taxes on materials used to fulfill its contractual obligations with
<br />Department, The Grantee shall not use Department's exemption number in securing such materials. The Grantee
<br />shall be responsible and liable for the payment of all its FICA/Social Security and other- taxes resulting from this
<br />Agreement.
<br />c. Maximum Amount of Ain,cerrient. The maximum amount of compensation Linder this Agreement, without all
<br />amendment, is described in the Standard Grant Agreement. Any additional funds necessary for the completion of
<br />this Project are the responsibility of Grantee.
<br />d. Reimbursement for Costs. The Grantee shall be paid on a cost reimbursement basis for all eligible Project Costs
<br />upon the completion, submittal, and approval of each deliverable identified in the. Grant Work Plan.
<br />Reimbursement shall be requested on Exhibit C, Payment Request Summary Form, To be eligible for
<br />reimbursement, Costs Must be in compliance with laws, rules, and regulations applicable to expenditures of State
<br />funds, including, but not limited to, the Reference Guide for State Expenditures, which can be accessed at the
<br />following web address:
<br />c. Invoice Detail. All charges for services rendered or for reimbursement of expenses authorized by Department
<br />Pursuant to the Grant Work Plan shall be submitted to Department in sufficient detail for a proper pre-audit and
<br />post-audit to be performed, The Grantee shall only invoice Department for deliverables that are completed in
<br />accordance with the Grant Work Plan.
<br />f, Interim Pavments. Interim payments may be made by Department, at its discretion, if the completion of
<br />deliverables to date have first been accepted in writing by Department's Grant Manager.
<br />g. LiBAI Payment Request. A final payment request should be submitted to Department no later than sixty (60) days
<br />following the expiration (late of the Agreement to ensure the availability of funds for payment. However, all
<br />work performed pursuant to the Grant Work Plan alust. be performed on or before the expiration date of the
<br />Agreement.
<br />h. Annual Appropriation y,
<br />QqqtJngeac The State's performance and obligation to pay under this Agreement is
<br />—-_-L e
<br />contingent upon an annual appropriation by the Legislature. This Agreement is not a commitment of future
<br />appropriations. Authorization for confirmation and completion of work and any associated payments may be
<br />rescinded, with proper notice, at the discretion of Department if the Legislature reduces or eliminates
<br />appropriations.
<br />i. Interest Rates. All interest rates charged under the Agreement shall be calculated oil the prevailing rate used by
<br />the State Board of Administration. To obtain the applicable interest rate, please Lefler to:
<br />j
<br />'Noi - idoii-s/defi, - - u 1 1) tirr,
<br />j. Refund of Pat, in -_qnts to the DeL)q-qlnqnt. Any balance of unobligated funds that have been advanced or paid must
<br />be refunded to Department. Any funds paid in excess of the amount to which Grantee or subgrantee is entitled
<br />Linder the terms of the Agreement must be refunded to Department.
<br />9. Documentation Required for Cost Reimbursement Grant Agreements and !thatch.
<br />If Cost Reimbursement or Match is authorized in Attachment 2, Special Terms and Conditions, the following
<br />conditions apply. Supporting documentation must be provided to substantiate cost reimbursement or match
<br />requirements for the following budget categories:
<br />a, Salarv/WaRes. Grantee shall list personnel involved, position classification, direct salary rates, and hours spent
<br />on the Project in accordance with Attachment 3, Grant Work Plan in their documentation for reimbursement or
<br />match requirements.
<br />b. Overliead/ftidirect/Gerieral and Administrative Costs. If Grantee is being reimbursed for or claiming match for
<br />multipliers, all multipliers used (i.e,, fringe benefits, overhead, indirect, and/or general and administrative rates)
<br />shall be supported by audit. If Department determines that multipliers charged by Grantee exceeded the rates
<br />supported by audit, Grantee shall be required to reimburse such funds to Department within thirty (30) days of
<br />written notification. Interest shall be charged on the excessive rate.
<br />c. Contractual Costs {subcontractors). Match or reimbursement requests for payments to subcontractors must be
<br />substantiated by copies of invoices with backup documentation identical to that required from Grantee.
<br />Subcontracts which involve payments for direct salaries shall clearly identify the personnel involved, salary rate
<br />per hour, and hours spent on the Project. All eligible multipliers used (i.e., fringe benefits, overhead, indirect,
<br />Attachment 1
<br />3 of I I
<br />Rev, 8/28/18
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