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EXHIBIT A <br />REIMBURSEMENT PROCEDURES <br />SUBRECIPIENT shall provide reimbursement documentation to SCSO for agents <br />participating in HIDTA sponsored task forces as outlined below. <br />Requests for reimbursement shall be submitted on a quarterly basis to the HIDTA Group <br />Supervisor in accordance with Section 7 of this Agreement. <br />Overtime Reimbursement <br />Maximum overtime reimbursement for each agent will be determined by the Group <br />Supervisor of each HIDTA Task Force. Overtime reimbursements paid to each agent will <br />not exceed the annual amount authorized by the HIDTA Executive Committee. <br />SUBRECIPIENT will compensate their agent(s) for overtime pay in accordance with <br />SUBRECIPIENT's compensation policy. SUBRECIPIENT shall submit the <br />reimbursement request with accompanying documentation confirming the overtime <br />payment to the HIDTA Group Supervisor for approval. Overtime shall be reimbursed on <br />actual overtime paid to the agent as documented on the agent's pay check. <br />At a minimum, overtime documentation shall include the following: <br />(a). Log of HIDTA hours worked <br />(b). Copy of payroll detail for each agent showing hours paid and hourly rate <br />(c). Copy of check stub showing overtime payment for HIDTA hours worked <br />(d). If overtime is paid on a different pay cycle than the pay period, an explanation of <br />how overtime hours are calculated. <br />Fuel Reimbursement <br />Fuel reimbursement requests shall be submitted to the HIDTA Group Supervisor with <br />accompanying documentation confirming the fuel purchases. <br />At a minimum, fuel reimbursement documentation shall include the following: <br />(a). Copy of each fuel receipt showing the date of purchase, amount of fuel purchased <br />and total cost of each purchase. <br />(b). Proof of payment by the SUBRECIPIENT for the fuel purchase, i.e., copy of check, <br />credit card statement, etc. <br />Vehicle Lease Reimbursement <br />Vehicle lease reimbursement requests shall be submitted to the HIDTA Group Supervisor <br />with accompanying documentation confirming the vehicle lease payment. Vehicle lease <br />reimbursements shall not exceed six hundred twenty dollars ($620) per month. <br />Page 10 of 14 <br />