10-2116 Annual Street Lighting Assessment Services

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�Gope of Smices Task 1: Base Retainer Services for Current Fiscal Year Assessment Program Upon notice to proceed, GSG will be retained to administer the current fiscal year assessment program and maintain the assessment roll database. Such retainer services will include GSG's availability to respond to requests for information or assistance from City staff regarding all aspects of the current assessment program. In addition, GSG will prepare the critical events schedule for the upcoming fiscal year to ensure adherence to statutory deadlines and will maintain the current fiscal year database in a manner that ensures data availability to specific requests. Task 2: Update the Preliminary Assessment Roll GSG will import updated Property Appraiser data and GIS files to construct the preliminary annual assessment roll for the assessment program. Corrections from the City will be applied to the updated data. GSG will then create the assessment roll by programmatically applying the business rules to the data, extending the rates to the affected tax parcels according to the methodology. Task 3: Prepare Preliminary and Annual Assessment Resolutions NG&N will prepare the implementing assessment resolutions for the assessment program. Task 4: Implementation Advise and assist with the requirements for the adoption of the annual assessment rate resolution and certification of the assessment roll in accordance with section 197.3632, Florida Statutes, including: (a) Produce Notice Roll After verification of final rates for the assessment program, GSG will create the notice roll or produce the data exports needed for the production of TRIM notices, if required. Data exports for TRIM notices will be transmitted as necessary to the Tax Collector's office, per their specifications, if required. (b) Development and Distribution of First Class Notices Assist the City in developing the first class notice and its distribution to any affected property owners, if required. Task 5: Create Final Assessment Roll GSG will update the assessment roll with any corrections received from the City. Final rates will be verified and extended to the updated data in order to create the final assessment roll. The final roll will be provided to the City. Task 6: Certify, Export and Transmit the Final Assessment Roll in Conformance with Uniform Method Using the final assessment roll, GSG will prepare export files on compatible electronic medium capable of merger with the ad valorem tax roll files and will transmit the file to the Tax Collector in the prescribed format. FEES AND COSTS The fees for GSG and NG&N to provide the professional services described in the proposed Scope of Services for the maintenance of the annual assessment program will be $12,500, of which $7,500 will be for GSG services and $5,000 will be for NG&N services. This fee includes reimbursement for all out-of- pocket expenses except as noted below. Government Services Group, Inc. I A-1