CC Minutes 08/27/2007 - Laserfiche WebLink

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City Commission Meeting August 27, 2007 Page 9 B. Resolution 07-1816 - Sole Source Purchase - Automated Agenda Processing Software Solution and Related Budget Transfer The City Clerk read Resolution 07-1816 by title as follows: "A RESOLUTION OF THE CITY OF CASSELBERRY, FLORIDA, AUTHORIZING THE SOLE SOURCE PURCHASE OF EASY AGENDA, AN AUTOMATED AGENDA PROCESSING SOFTWARE SOLUTION FROM R & S INTEGRATED SERVICES, INC.; PROVIDING FOR CONFLICTS, SEVERABILITY AND AN EFFECTIVE DATE." Staff Presentation: Resolution 07-1816 authorizes the sole source purchase for the Easy Agenda automated software to R & S Integrated Services, Inc. and approves a budget transfer in the amount of $27,590. Automation of this process will save significant amounts of staff time in all departments and will provide public access to the agenda packets via the City's website. The ultimate goal of a paperless agenda will not only help enhance staff time, but the savings in paper alone, between 10 - 20 reams per meeting, was well worth the investment. Staff Recommendation: Approval of Resolution 07-1816 as presented. Audience Input: 1) John Casselberry, 700 S. Lost Lake Lane, Casselberry, Florida, recommended the City shop around before locking into one system. MOTION: Moved by Commissioner Colleen S. Hufford to approve Resolution 07-1816, Automated Agenda Software, as presented. Motion was seconded by Vice Mayor/Commissioner Susan Doerner and carried unanimously on a 5 - 0 vote. 12. Other Items - None 13. Discussion Items - None 14. City Manager's Report • Reported that the City was recruiting for an individual, preferably with a strong financial background, for appointment to the Casselberry Police Officers; and Firefighters' Pension Board of Trustees. • Requested that each Commissioner submit two names for appointment to the Charter Review Committee; total of 10 members for the Committee. Names should be submitted to the City Manager by September 4, 2007. Ms.Marilyn Crotty of the Institute of Government will act as facilitator for the Committee, which Committee will be staffed by the City Clerk's Office. • Attended the Mayor/Manager Meeting last week - main topic was subcommittee for media campaign relating to the property tax issue scheduled for the January 29, 2008 Ballot. • Requested guidance on the proposed civic center/downtown center project. The Steering Committee for the City Center stated that the proposed RFQ is ready to be put out for bid.