CC 03/02/2022 Minutes (Workshop)

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CASSELBERRY CITY COMMISSION Minutes of March 2, 2022 - Pre -Budget Planning Workshop Page 8 of 9 Police Department - training, including First Amendment training; range of BolaWrap and benefits/drawbacks; recruiting and retention, and importance of improvements to working conditions; equipment needs; comparison of retention efforts with other local law enforcement agencies; incentives, sponsorship program and job competitiveness with other agencies. Finance Department - benefits of the new AMI (Automated Metering Infrastructure), including increased customer responsibility, reduction in customer complaints, quick resolution of issues due to better availability of meter data, customer stop/start service requests, and project accounting. Administrative Services Department —job name vs. job description and duties and how it differs from city to city; comparisons of positions and salaries with other cities; ownership of data when utilizing cloud services; FedRAMP (Federal Risk and Authorization Management Program) authorization. Community Development Department — potential re -development of various sites in the City, including the Sam's Club site; infrastructure improvements and re -development efforts of neighboring cities; EAR (Evaluation and Appraisal Report) amendment process; State requirements relating to review of Comprehensive Plan; potential for utilizing excess funds in the Building Permit Fund for City-wide records storage facility and possible flex space. Public Works Department —pursuing connectivity issue with Home Depot; potential for adding additional RFB's (Rectangular Flashing Beacons) for traffic calming and options for lower-cost alternatives, including pedestrian gateway treatments; potential need for dredging of canal between Middle Lake Triplet and North Lake Triplet and possibility offiilidiijg finder i1GirSpcCiliC Capital prvjeCts lift GVGJ; CGneelilS about idkc access and easement on Lake Kathryn; Park Drive wetland improvements; upcoming parks improvements; CUP (Consumptive Use Permit), water capacity, and deepening wells to access the lower Floridan aquifer as an additional water source; groundwater modeling; potential requirement for replacement of lead gooseneck connections in water lines; and sampling of wastewater for tracking of increases and decreases in Covid in partnership with Altamonte Springs. City Clerk — importance of new position for City Hall lobby for greeting and directing customers as an increased customer service measure; and City website refresh to make more user friendly and effective. Further discussion ensued related to the unfunded initiatives presented by the Departments which included the following: cost and benefits of the IA Pro Software for the Police Department; potential for reallocating existing funds to cover some of the lower cost unfunded initiatives; Information Technology pros and cons of hiring of new positions vs. utilizing outside contractors; extreme benefits of GIS (Geographic Information System) in various areas, including Community Development Department and Public Works Departments; economic development issues; size of space required for City-wide records storage and need for climate - controlled facility; potential speed cushion pilot program for traffic calming; Park Drive wetlands, golf course flooding and drainage improvements; potential of incentivizing homeowners on septic to connect to City sewer; replacement of ground storage tank at Howell Park Water Treatment Plant; potential for adding third floor to City Hall to accommodate records storage; potential of connecting the Public Works building with City Hall to add space; and the importance of continuing to pursue permission from Seminole County to utilize pipe bursting for replacement of utility lines in unincorporated areas. Mr. Newlon expressed appreciation to all City staff who work every day to keep the City moving smoothly, with special thanks to those who had taken part in preparation of the workshop presentations. Each