CC 02/24/2021 Minutes (Pre-Planning Budget Workshop)

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CASSELBERRY CITY COMMISSION Minutes of February 24, 2021 — Pre -Budget Planning Workshop Page 8 of 9 Mayor Henson brought up the subject of the feasibility of live streaming the City Commission meetings as there had been requests from citizens for the City to do this and asked for discussion and input from the City Commission on the issue. Discussion: A lengthy discussion ensued regarding feasibility of live streaming City Commission meetings which included the following: options for providing live feed of meetings, including Facebook, Spectrum, Zoom and YouTube; requirements for ADA (Americans with Disabilities Act) compliance for audio and video, and also for all public records; cost concerns for live streaming; how many people would actually benefit from live streaming; what preliminary steps had been taken to research the feasibility of live streaming; other options for communications to the public, such as the City's newsletter and notices in utility bills; what other jurisdictions are live streaming and what methods they are using to do so; possibly seeking input from Florida League of Cities as to options for live streaming and information about what other jurisdictions around the state are doing; effect of the COVID-19 pandemic on how public meetings are conducted; expiration of Governor DeSantis' Order allowing virtual meetings; legal ramifications relating to virtual and live streamed meetings; the importance of transparency on the part of the City; challenges to creating an ADA compliant agenda packet; public records requests; constantly changing technology; cost of live streaming vs. benefit to the citizens; records management and efforts to make the City website ADA compliant; and the need to educate the public as to the ADA requirements. City Clerk Donna Gardner advised she had conducted preliminary research on live streaming by reaching out to all Seminole County cities, the Seminole County School Board and ten other cities around the State of Florida with a survey relating to whether they are live streaming, and if so, how it is being accomplished. She distributed a spreadsheet with the survey results to the City Commissioner and advised she would also provide it to them electronically. Mr. Newlon advised that staff would be working towards creating ADA compliant agenda packets that could be available to the public who were interested ahead of the meetings, and would continue to research the feasibility and potential cost of live streaming meetings and would bring back recommendations for City Commission consideration at a future date. The meeting was recessed at 4:08 p.m. The meeting was reconvened at 4:12 p.m. 7. OPEN DISCUSSION Discussion ensued during each of the presentations on the various topics being detailed, which included but was not limited to: general fund forecast assumptions; review of building permit and impact fees; review and updating of City Code; updating of technology, including potential customer utility portal; staff training and development; continued water quality improvement efforts; various utility upgrades and replacement projects; preservation of fund reserves; redevelopment potential; employee recognition and incentives; employee exit interviews and whether information received is utilized to make policy or procedural changes; volunteer recognition; Police Department equipment replacement and potential statutory unfunded mandates regarding body cameras; playground equipment inspections and repairs; risk management issues and internal auditing practices; and potential automation of various City processes.