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City of Casselberry <br />Procurement Policy <br />Effective: June 22, 2020 <br />TABLE OF CONTENTS <br />SECTION I. GENERAL PROVISIONS...................................................................................................4 <br />1.0 <br />AUTHORITY AND PURPOSE.......................................................................................................4 <br />1.1 <br />APPLICABILITY AND EXCLUSIONS..........................................................................................4 <br />1.2 <br />SEVERABILITY..............................................................................................................................6 <br />1.3 <br />WAIVER OF REQUIREMENTS.....................................................................................................6 <br />1.4 <br />CHANGES IN LAWS AND REGULATIONS................................................................................6 <br />1.5 <br />REQUIREMENT OF GOOD FAITH...............................................................................................7 <br />1.6 <br />CONFIDENTIAL INFORMATION................................................................................................7 <br />SECTION I1. ETHICS IN PUBLIC CONTRACTING...........................................................................8 <br />2.0 <br />STANDARDS OF CONDUCT.........................................................................................................8 <br />2.1 <br />CONFLICT OF INTEREST.............................................................................................................8 <br />2.2 <br />CONE OF SILENCE.........................................................................................................................9 <br />2.3 <br />PROHIBITION AGAINST CONTINGENT FEES........................................................................10 <br />2.4 <br />UNAUTHORIZED PURCHASES PROHIBITED.........................................................................10 <br />SECTION III. PROCUREMENT ORGANIZATION AND AUTHORITY.......................................11 <br />3.0 <br />CREATION OF THE PROCUREMENT AND CONTRACT MANAGEMENT DIVISION .......11 <br />3.1 <br />OPERATIONAL PROCEDURES AND ROLES...........................................................................11 <br />3.2 <br />PROCUREMENT AUTHORITY...................................................................................................11 <br />SECTION IV. SPECIFICATIONS.........................................................................................................15 <br />4.0 <br />MAXIMUM PRACTICABLE COMPETITION............................................................................15 <br />4.1 <br />SPECIFICATIONS PREPARED BY OTHER THAN CITY PERSONNEL.................................15 <br />4.2 <br />QUALIFIED PRODUCTS LIST....................................................................................................15 <br />4.3 <br />BRAND NAME SPECIFICATION................................................................................................15 <br />4.4 <br />STANDARDIZATION...................................................................................................................15 <br />SECTION V. PROCUREMENT ADMINISTRATION........................................................................17 <br />5.0 <br />METHODS OF SOURCE SELECTION........................................................................................17 <br />5.1 <br />FORMAL SOLICITATIONS.........................................................................................................17 <br />5.2 <br />SMALL PURCHASES...................................................................................................................18 <br />5.3 <br />COOPERATIVE PURCHASING AND PIGGYBACKING..........................................................19 <br />5.4 <br />SINGLE AND SOLESOURCE PROCUREMENT.......................................................................19 <br />5.5 <br />EMERGENCY PROCUREMENTS...............................................................................................20 <br />5.6 <br />SECURITY RELATED PURCHASES..........................................................................................20 <br />5.7 <br />OWNER DIRECT PURCHASE PROGRAM................................................................................20 <br />5.8 <br />PURCHASING CARD PROGRAM...............................................................................................21 <br />5.9 <br />DIRECT PAYMENT......................................................................................................................21 <br />5.10 <br />PURCHASE OF USED EQUIPMENT...........................................................................................22 <br />5.11 <br />AWARD, CANCELLATION OR REJECTION OF SOLICITATIONS........................................22 <br />5.12 <br />RESPONSIBILITY OF BIDDERS.................................................................................................23 <br />5.13 <br />INSURANCE, BONDS AND SECURITY REQUIREMENTS.....................................................23 <br />SECTIONVI. CONTRACTS..................................................................................................................25 <br />6.0 <br />TYPES OF CONTRACTS..............................................................................................................25 <br />6.1 <br />CONTRACT CLAUSES................................................................................................................25 <br />6.2 <br />MULTI-YEAR CONTRACTS AND APPROPRIATION OF FUNDS.........................................25 <br />Page 2 <br />