|
I b. I-or in-kind construction services (materials, labor, and/or equipment supplied y the Sponsor), develop a Plan o
<br />Operations describing the construction services to be performed including estimated quantities and values. The Plan of
<br />Operations shall be concurred in by NRCS at the pre-design conference. In-kind construction services for equipment
<br />shall not exceed published FEMA equipment rates unless otherwise documented and concurred in advance by NRCS.
<br />16. The following documentation is required to support the Sponsor's request for reimbursement of in-kind construction
<br />services:
<br />a. Invoices covering actual costs of materials used in constructing the eligible EWP project measures.
<br />b. Records documenting the type, quality, and quantities of materials actually used in constructing the eligible EWP
<br />project measures.
<br />c. Daily time records for each employee showing name, classification, wage rate, hours, and dates actually employed for
<br />constructing the eligible EWP project measures.
<br />d. Equipment operating records showing the type and size of equipment, hourly rate, actual hours of operation and dates
<br />used to install the eligible EWP project measures. Equipment idle time is not eligible in-kind construction services, even
<br />if on the job site, and should not be included in the equipment operating records.
<br />17. Within thirty (30) calendar days of signing the project agreement, hold a pre-design conference with the Sponsor,
<br />Sponsor's design engineer, and NRCS. The design conference shall set forth design parameters concurred by both the
<br />Sponsor and NRCS. During the pre-design conference, NRCS will determine the eligible construction costs.
<br />18. Within fourteen (14) calendar days of the pre-design conference submit to NRCS a schedule with time lines of major
<br />items to be completed. Milestones shall include, but not limited to, obtaining land rights, obtaining permits, completing
<br />any necessary surveys, completing draft engineering plans and specifications for NRCS review, completing final
<br />engineering plans and specifications, completing quality assurance plan, solicit bids, award contract, issue notice to
<br />proceed, and complete construction.
<br />19. Prior to commencement of work and/or solicitation of bids, submit for NRCS review, the preliminary design,
<br />construction specifications, and engineering drawings prepared in accordance with standard engineering principles and
<br />design parameters set forth in the pre-design conference.
<br />20. Upon receiving comments from NRCS, prepare the final design, construction specifications, and engineering
<br />drawings in accordance with standard engineering principles that comply with NRCS programmatic principles and design
<br />parameters set forth in the pre-design conference. One set of the final plans and specifications shall be submitted to
<br />NRCS for final review and concurrence prior to solicitation of bids and/or commencement of work. The final construction
<br />plans and specifications shall be signed and sealed by a licensed Professional Engineer registered in the State of Florida
<br />(Not required for debris removal only sites). A copy of the signed and seal plans and specifications shall be provided to
<br />NRCS.
<br />21. Prior to commencement of work and/or solicitation of bids, submit for NRCS review and concurrence a Quality
<br />Assurance Plan (QAP). The QAP shall outline technical and administrative expertise required to ensure the EWP project
<br />measures are installed in accordance with the plans and specifications, identify individuals with the expertise, describe
<br />items to be inspected, list equipment required for inspection, outline the frequency and timing of inspection (continuous
<br />or periodic), outline inspection procedures, and record keeping requirements. A copy of the final QAP shall be provided
<br />to NRCS prior to commencement of construction.
<br />22. Provide construction inspection in accordance with the QAP.
<br />23. Prepare and submit for NRCS concurrence an Operation and Maintenance (O&M) Plan, if applicable (Not required
<br />for debris removal only sites) , prior to commence of work. The O&M Plan shall describe the activities the Sponsor will
<br />do to ensure the project performs as designed. Upon completion of the project measures, the Sponsor shall assume
<br />responsibility for O&M.
<br />24. Provide copies of site maps to appropriate Federal and State agencies for environmental review. Sponsor will notify
<br />NRCS of environmental clearance, modification of construction plans, or any unresolved concerns as well as copies of
<br />all permits, licenses, and other documents required by Federal, state, and local statutes and ordinances prior to
<br />solicitation for installation of the EWP project measures. All modifications to the plans and specifications shall be
<br />reviewed and concurred on by NRCS.
<br />25. Ensure that any special requirements for compliance with environmental and/or cultural resource laws are
<br />incorporated into the project.
<br />26. The Sponsor must secure at its own expense all Federal, State, and local permits and licenses necessary for
<br />completion of the work described in this agreement as well as any necessary natural resource rights and provide copies
<br />of all permits and licenses obtained to NRCS.
<br />Pana .r, of 14
<br />
|