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(C) If payment is not available within 40 days, a separate interest penalty as <br />established pursuant to Section 215.422, Florida Statutes, will be due and payable, in addition to <br />the invoice amount, to the CITY. Interest penalties of less than one ($1.00) dollar shall not be <br />enforced unless the CITY requests payment. Invoices, which have to be returned to the CITY <br />because of CITY preparation errors, will result in a delay in the payment. The invoice payment <br />requirements do not start until a properly completed invoice is provided to the <br />DEPARTMENT. <br />(D) ) A Vendor Ombudsman has been established within the Department of <br />Financial Services. The duties of this individual include acting as an advocate for vendors who <br />may be experiencing problems in obtaining timely payment(s) from the Department. The <br />Vendor Ombudsman may be contacted at (850) 410-9724 or by calling the State Comptrollers <br />Hotline, 1-800-848-3792. <br />8. Bills for fees or other compensation for services or expenses shall be submitted in <br />detail sufficient for a proper preaudit and postaudit thereof. <br />9. Records of costs incurred under terms of this Agreement shall be maintained and made <br />available upon request to the Department at all times during the period of this Agreement and for <br />three years after final payment is made. Copies of these documents and records shall be <br />furnished to the Department upon request. Records of costs incurred include the CITY 's <br />general accounting records and the project records, together with supporting documents and <br />records of the CITY and all subcontractors performing work, and all other records of the CITY <br />and subcontractors considered necessary by the Department for a proper audit of costs. <br />1.0. The CITY shall allow public access to all documents, papers, letters, or other <br />material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the <br />CITY in conjunction with this Agreement. Failure by the CITY to grant such public access <br />shall be grounds for immediate unilateral cancellation of this Agreement by the <br />DEPARTMENT. <br />m _..., . ... .M.,� <br />CITY OF CASSELBERRY FIN NO.: 244549-1-78-02 CONTRACT NO.: ARY45 <br />Page 5 of 13 <br />