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CASSELBERRY CITY COMMISSION Minutes of October 28, 2013 — Regular Meeting Page 8 of 13 MOTION: Commissioner Hufford moved to amend the Agenda to place Items 12, 14, 15, 16 and 17, Other Items, City Manager's Report, City Attorney's Report, City Cleric's Report and City Conunissioners' Reports /Comments before Item 11, Public Hearings, for consideration, to then be followed by the remaining agenda items in order. Motion was seconded by Commissioner Aramendia. Motion carried unanimously by voice vote 5 -0. 12. OTHER ITEMS A. Request to File a Lien Foreclosure - 441 Jasmine Road, Casselberry, FL Staff Presentation: Community Development Director Sandra Smith advised that this item was reviewed by the Code Enforcement Board on October 8, 2013 and the Board requested at that meeting that the cases related to 441 Jasmine Road be referred to the City Attorney to begin foreclosure action due to three outstanding liens on the property. She added that the liens on the property currently totaled at least $14,720 and were continuing to accrue daily as the violations continued to exist. She advised there were no mortgages or other encumbrances which would take priority over the City's liens; that the cost of the foreclosure would be approximately $7,000; and demolition costs would be approximately $4,500. She stated that the property was valued through the Seminole County Property Appraiser's Office at $46,200. Ms. Smith further advised that the property owners and heir had died and ownership had yet to be determined. She stated since the problems continue to exist and the City continues to abate these issues, staff was requesting that the City be allowed to proceed with foreclosure on this property. City Attorney Reischmann added that due to the deaths of the property owners and heir an attorney ad litem would have to be appointed to represent the unknown heirs, and that the cost for this would be approximately $1,200. Ms. Smith advised that part of that cost was included in the $7,000 cost she had quoted earlier. Audience Participation: No one came forward to address this item. MOTION: Vice Mayor Solomon moved that the City file a lien foreclosure on the property located at 441 Jasmine Road, Casselberry, Florida. Motion was seconded by Commissioner Aramendia. Motion carried unanimously by voice vote 5 -0. B. Cily Manager Performance Evaluation Form Mr. Newlon advised that his contract as City Manager called for a performance evaluation to be conducted by each Commissioner once per year during the first quarter of each fiscal year. He added that the contract also called for the City Commission to agree on a format and a process. He stated that he was submitting to the Commission a form that he was requesting be used to evaluate his performance according to eight job dimensions. He advised that the process would be that each Commissioner would fill out the evaluation individually and meet with him privately. Then, once each Commissioner was satisfied with the evaluation, it would be forwarded to Human Resources Director Andy Brooks, who would bring it back to the Commission with a quantified summary of all of the Commissioners' evaluations. He then requested that the Commission