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CASSELBERRY CITY COMMISSION Minutes of October 24, 2011 — Regular Meeting Page 6 of 9 No items were scheduled on this agenda. No items were scheduled on this agenda. A. Citizen Advisory Boards Administrative Improvements and Efficiencies City Clerk Donna Gardner advised that staff had been assessing the functionality and efficiency of the City's various citizen advisory boards for approximately the past eighteen months. She stated that some of the changes that had already occurred during that time frame were to change the frequency of meetings for the Lakes Advisory Board and the Planning and Zoning Commission, and to change the meeting time for the Code Enforcement Board. She added that this has been an ongoing effort to maximize both staff and board member time. Ms. Gardner explained that staff had identified some inconsistencies and duplicative language in the City's Codes relating to the Board of Adjustment and the Planning and Zoning Commission and were looking for some direction from the Commission as to assessing the functions of the two boards and perhaps moving some of the duties from one board to the other. She also stated that both the Senior Advisory Board and the Parks and Recreation Board had vacancies and were not meeting regularly, so she would like to have some discussion to see if the Commission would be open to considering staff recominendations about these two boards at a future date. She added that the bulls of board appointments are done in January, and if possible she would like to see the discussion and any changes take place before the appointments are made at the second meeting in January. In response to questions from Ms. Lipscomb, Ms. Gardner explained that the first items she would like to address would be the Code duplications which would have to be accomplished by ordinance. She added that because some of the issues were contained in the ULDR, it would require that the ordinance first be reviewed by the Planning and Zoning Commission and then brought forward for consideration by the City Commission. She also stated the Senior Advisory Board was not established either in the City Code or by resolution. She explained that it had originated in conjunction with federal grant monies which were received to build the recreation center, but it was no longer tied to that and the bylaws were grossly outdated. She added that since the scope of the Parks and Recreation Board covered all age groups and all facilities and she had been unable for a year to recruit members to the Senior Advisory Board, her first recommendation would be to sunset the Senior Advisory Board and update the Code relating to the Parks and Recreation Board to ensure it was clear that it covered all ages and all facilities. Discussion: Discussion ensued regarding the various duplications of language in the Code and the ULDR; the possibility of merging the duties of the Board of Adjustment into the Planning and Zoning Commission;