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CASSELBERRY CITY COMMISSION Minutes of January 30, 2012 — Special Meeting Page 5 of 6 SERVICES RELATING TO FUNDING OF THE U.S. 17- 92 /S.R. 436 FLYOVER PROJECT; PROVIDING FOR CONFLICTS, SEVERABILITY AND EFFECTIVE DATE." Interim City Manager Newlon stated that at the last meeting the Commission had discussed the matter of the deferral of the flyover at 17 -92 and 436, as resources have been reallocated to other projects by the State. He noted that the Commission had expressed great concern that the City should do whatever was in its power to try to move that schedule forward again. He stated that the Commission had expressed its desire to seek to engage some professionals to represent the City in Tallahassee to see if progress could be made toward that end, and it was the consensus of the Commission that there was one firm uniquely positioned to provide that service. Mr. Newlon advised that representatives of Florida Strategic Advisors, Inc., Ms. Melanie Chase and Ms. Michelle Ertel were present tonight to answer any questions the Commission may have. He explained that they have submitted a limited term contract for the Commission's consideration, the value of which is approximately $12,000 for four months' service. He added that to the extent costs are incurred, those expenses would be shared on a pro rata basis with any other clients they may be representing simultaneously. Mr. Newlon explained that this type of procurement is not the normal process, but due to the urgency of the matter and the unique position of these consultants, this matter is being brought forward tonight for the Commission's consideration. He added that normally there would be a purchasing process involving prospective vendors, but in this case what is being considered is a sole source contract. He again stressed that this is unique and not normal business for the City, but it is due to the urgency of the matter. Ms. Melanie Chase addressed the Commission and explained that the reason for the urgency is that they are looking to have the Legislature add some money into their budget to help with the project. She noted that she does not believe they will be able to bring $25 million out of this session to get the flyover built, but if they are unable to get a line item for Casselberry into this budget, the fear is that the project will fall off everyone's radar and it is not currently in DOT's five year plan. She advised that the legislative session is about halfway through, and the budgeting process is a little less than halfway, but she believes they can still get this in. She stated that local legislators are concerned about this and the City has their attention and that is why it is being submitted to the Commission at this time. Discussion: Discussion ensued regarding options the City may have for development of the intersection if the flyover is not built, and also the possibility of alternative funding for the project. Audience Input: The following individual came forward: Mr. John Casselberry, 700 South Lost Lake Lane, expressed his opinion that it was a good idea to hire a consultant or lobbyist, but did not feel it should be an exclusive relationship and that the City should keep options open to hear information from others. He also voiced concerns about the possibility of the Wekiva Parkway project pulling fiends away from other projects. No one else came forward. MOTION: Commissioner Miller moved to approve Resolution 12- 2341, as presented. Motion was seconded by Vice Mayor Hufford.