10-2135 Continuing Professional Utilities Services Consultant Agreement

Home Browse Search

CONTRACTUAL SERVICES Page 7 of 20 B. Bills for fees or other compensation for services or expenses shall be submitted to the City in detail sufficient for a proper preaudit and postaudit thereof. The City shall render approval or disapproval of services within five (5) working days of the receipt of a written progress report unless otherwise stated in the Supplemental Agreements. The progress report shall be accompanied by an appropriate invoice. C. The bills for any travel expenses, when authorized by the City's Director of Public Works, shall be submitted in accordance with Section 112.061, Florida Statutes. D. Records of costs incurred under terms of this Agreement shall be maintained and made available upon request to the City at all times during the period of this Agreement and for three years after final payment for the work pursuant to this Agreement is made. Copies of these documents and records shall be furnished to the City upon request. E. Records of costs incurred includes the Consultant's general accounting records and the project records, together with supporting documents and records, of the Consultant and all subconsultants performing work on the project, and all other records of the Consultant and subconsultants considered necessary by the City for a proper audit of project costs. F. The general cost principles and procedures for the negotiation and administration, and the determination or allowance of costs under this Agreement shall be as set forth in the Code of Federal Regulations, Titles 23, 48, 49, Rule Chapter 14-75, Florida Administrative Code, and other pertinent Federal, State and City Regulations, as applicable, with the understanding that there is no conflict between State regulations and Federal regulations in that the more restrictive of the applicable regulations will govern. G The Consultant should be aware of the following time frames: Upon receipt, the City has five (5) working days to inspect and approve the report, plans or specifications unless the Supplemental Agreement specifies otherwise. H. If a payment is not available within 40 days, a separate interest penalty at a rate established pursuant to Section 215.422, Florida Statutes, will be due and payable, in addition to the invoice amount, to the Consultant. Interest penalties of less than one (1) dollar will not be enforced unless the Consultant requests payment. Invoices which have to be returned to a Consultant because of Consultant preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the City.